WRC Returns!

RALLY SCOTLAND JOINS
CALENDAR FROM 2027

The FIA World Rally Championship will return to the UK from 2027 with a new event, Rally Scotland, headquartered in Aberdeen and taking place in the forests of north-east Scotland.

NORTH EAST

SCOTLAND

AN ALL-NEW EVENT

The rally will be based at P&J Live at The Event Complex Aberdeen (TECA) with facilities including an indoor service park, rally headquarters, event arena and conference and seminar space.

Stages will run on closed forest gravel roads across Aberdeenshire, providing a compact route built around proven infrastructure and some of the UK’s best gravel rally stages.

The UK round has produced some historical rallying moments over the years; Rally Scotland will create a new history in the WRC.

More information on this exciting event will be shared over the coming weeks and months as Scotland counts down to the WRC’s return!

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1. INTRODUCTION

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Privacy Policy

1. GENERAL

Motorsport UK is committed to safeguarding your privacy on-line. The purpose of this Privacy Policy is to tell you what personal information Motorsport UK collects about you and the purposes for which it processes this information. This Privacy Policy does not apply to third party sites which the Motorsport UK site links to.

2. INFORMATION COLLECTED

Personal information about you is collected when you register or fill in a form, place an order for goods, on the Motorsport UK website or when you send an e-mail to Motorsport UK. This information will be used for the purpose for which it is provided, unless you are informed otherwise at the time of giving the information. You may inform Motorsport UK at any time if you wish it to cease using your personal information. Motorsport UK will from time to time also collect information about you that does not reveal your identity. It will use this information for editorial purposes and occasionally for other internal purposes. At all times it will be used in aggregate form and will not be connected to any name, address or other personal identifying information.

3. USE OF PERSONAL INFORMATION

Motorsport UK processes personal information in order to conduct market research surveys, run competitions and provide you with information about products and services on offer and process your orders for such products and services. Motorsport UK may from time to time use your contact information to tell you about news or events run by Motorsport UK or one of its strategic partners. You may opt out of receiving such mailings either when you register with Motorsport UK or at any time afterwards. Motorsport UK may also contact you with important information about your registration details even if you have opted out of receiving promotional e-mails.

4. DISCLOSURES

Motorsport UK might disclose your information under strict terms of confidentiality and restriction of use to partners of Motorsport UK who supply services on behalf of Motorsport UK and who require to process personal data in order to provide such services. When you use Motorsport UK services you consent to the disclosure of your personal information to Motorsport UK’s partners for this purpose. Motorsport UK will not disclose any of your personal information to any other third parties without your express consent.

5. USE OF COOKIES

5.1. Cookies are small amounts of information that are sent to and stored on your computer. They are used to identify you when you visit our site and to make the site more convenient and pleasurable. Cookies are used to remember user names, passwords and preferences and to deliver a faster and more personalised service. The Motorsport UK website may contain adverts created and provided by a third party. These adverts may place cookies on your computer that collect information about you and your use of the Internet. Motorsport UK does not control the collection or use of your information by such advertisers and this Privacy Policy does not apply to such information.

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6. LINKS

There are links to the Motorsport UK website on third party websites over which Motorsport UK has no control. Motorsport UK accept no responsibility or liability for any third party practices on third party websites. Motorsport UK advises you to carefully read third party privacy statements prior to use of their sites.

7.INTERNATIONAL TRANSFERS

Due to the international nature of the Internet, the collecting and processing of your personal information in accordance with Motorsport UK’s Privacy Policy will often involve transferring the data between countries in which Motorsport UK, and its strategic partners, operate.

8. SECURITY

This website has security measures in place to protect against loss, misuse and alteration of your personal information under Motorsport UK’s control. However, no data transmission of the Internet can be guaranteed to be 100% secure and, whilst Motorsport UK strives to protect your personal information, it cannot guarantee the security of any information you transmit, and you do so at your own risk. Once Motorsport UK receives the transmission, it will use its best efforts to ensure the security on the system.

9.ACCESS TO DATA

You have a right to know about the personal information Motorsport UK holds about you. You also have a right to have your data corrected or deleted. Please address all of your requests and / or queries about data held by Motorsport UK to:

The Data Controller, Motorsport UK, Bicester Motion, OX27 8FY

Data Protection

Our privacy statement applies to all Motorsport UK activities, services, products and platforms

We take our responsibility to look after personal data very seriously and we ensure that respecting privacy is at the heart of all we do.

Like all organisations who collect and use personal data, Motorsport UK is subject to the requirements set out in the General Data Protection Regulation (‘GDPR’).

Our privacy statement explains how we collect, use and look after personal data. Personal data is any information relating to an identified or identifiable living person. The definition of this may be found in the Data Protection Act 2018.

We have robust policies and procedures in place, including a Data Protection Policy and File Retention Schedule. We have also adopted a ‘Privacy by Design’ approach across the organisation and this helps to ensure that we consider the privacy implications of all our projects, IT systems, and day-to-day work. In addition, we have appointed a Data Protection Officer to oversee our approach to data protection and privacy. Ours can be contacted by emailing privacy@motorsportuk.org

The Data Protection Principles

At Motorsport UK, we are bound by the GDPR which includes six principles that we must apply when collecting and using your personal data. These are:

To process your personal data in a manner which is lawful, fair and transparent. This means that when we collect and use your personal information, we must have a lawful basis for doing so, we must consider the rights and interests of the data we collect about you and provide clear information about our use of your data
Collecting your data for a specified and legitimate purposes and not used in any ways which are incompatible with those. When we collect your personal data, we must be very clear about why we need it and what we will do with it. If we do collect personal data for one purpose, then rightly, we may not use it for an unconnected purpose.
Your personal data we collect must be adequate, relevant and limited to what is necessary for the purposes for which it is. This means we must make sure that we only collect and use personal data that is strictly necessary for our stated purpose or purposes.
Personal data must be accurate, and where necessary, kept up to date. We are required to take all reasonable steps to ensure that the personal data held is correct and kept up to date. This means that from time to time, we will review the personal data we hold and may contact you to make sure the personal data we have about you is current
Personal data must be kept for no longer than is necessary for the purposes for which it is. In some cases, it may only be necessary for us to be able to directly identify you for a short period of time perhaps if you join us for an event. When we no longer need to be able to identify you, we will anonymise your personal data and consequently, it will no longer be personal data.
Personal data must be used in a manner that ensures appropriate security of the data. This means that our policies, procedures, systems and working practices must ensure you’re your personal data is kept secure at all times.

The lawful basis for collecting and storing your Information

At Motorsport UK, we collect, use and are responsible for certain personal data about you. The data we collect is strictly regulated by law and we take full responsibility as ‘controller’ of that personal data.

There are six bases for processing personal data that we abide by:

We will always seek your consent when you have explicitly told us that we may collect and use your personal data – for example by asking us to add you to one of our mailing lists.
When we need to collect and use personal data to enter into or perform a contract – for example if you receive funding.
When we need to collect and use personal data to carry out our legal duties – for example to respond to a request for information under the Freedom of Information Act.
When we need to collect and use personal data to protect your vital interests or the vital interests of another person – for example by contacting the relevant authorities if we believe an individual is likely to come to immediate harm.
When we need to collect and use personal data to carry out one of our official tasks, or a task that is in the public interest – for example when we carry out surveys about sports participation
When we need to collect and use personal data to pursue the legitimate interests of Motorsport UK, or a third party, unless doing so would interfere with your rights and freedoms – for example, when we are dealing with complaints about an organisation we have funded.

Our lawful basis for collecting and using personal data varies depending on why we have collected it and what we will do with it.

Whenever Motorsport UK collects personal data directly from you, we aim to set out our reasons for doing so as clearly as we can using pop-up messages, or links to the information you need. If we receive personal data about you from a third party, we will use reasonable efforts to identify the reasons why and to inform you of this where it is possible and practical for us to do so.

Why we need to collect personal data

Motorsport UK collects and uses personal data for a variety of purposes including:

Staff selection and recruitment.
Licence application submissions and assessment.
Medical submissions for licence and competition applications.
Grant monitoring and evaluation.
Responding to correspondence from members.
Managing requests to be added to a Motorsport UK mailing list.
Complying with regulatory and financial requirements including any other regulatory body connected to Motorsport.
Promoting and encouraging participation in sport and physical.

When we collect personal data directly from you, we will provide specific and detailed information about why we need to do so.

About your personal data we collect and use

Motorsport UK collects a range of personal data including:

Names and contact details (including postal and email addresses and telephone numbers).
Biographical information such as participation in sport, membership of sports clubs and interest in, or
Data recorded by our website which allows us to recognise you and your preferred settings.
Information about ethnicity, sexual orientation, health related data or other special category personal data where it is necessary and relevant for a specific purpose.
Photographs, including for publicity or promotional.

When we collect and use personal data directly from you, we aim to provide specific and detailed information about the categories of personal data involved.

Collecting Personal Data from Children

We take our responsibilities very seriously when it comes to collecting data about minors who wish to participate with any of our interests or activities at Motorsport UK . We will only collect data from children aged 17 or under where the child is an applicant for a Competition Licence, and which is signed by the applicant’s Parent of Guardian. In these instances, the only information recorded by Motorsport UK is the child’s name and date of birth and a record of any medical conditions listed under the medical self-declaration.

If the child does have a medical condition, we will ask for details of those medical issues or surgical procedures as well as the name of any medication and/or treatment the child has received or is currently receiving. This information is kept strictly in accordance with our policies below.

Collecting Medical Data

We take our data protection responsibilities extremely seriously and even more so when it comes to processing and storing your medical information. In line with the GDPR and the Caldicott Medical principles, we will always store and process your information with your confidentiality in mind.

Only where required to enable us to grant you a license or to ensure that we meet your safety needs on track or at events.

With every single proposed use or transfer of your patient identifiable information within or from an organisation will be clearly defined and scrutinised and continuing uses regularly reviewed, by our appropriate Caldicott guardian here at Motorsport UK.

We will never use your patient identifiable information unless it is absolutely necessary

Your patient identifiable information will never be included unless it is essential for the specified purpose in above. The need for you to be identified at any time to ensure that your safety needs are met on a track day or at an event, are paramount and the safe sharing of information will always be considered in satisfying this purpose.

We will always use the minimum necessary patient-identifiable information

Where use of your patient identifiable information is considered to be essential, the inclusion of each individual item of information relevant to you will be considered and justified so that the minimum amount of identifiable information is transferred or accessible as is necessary to enable us to make a decision on your licence and in relation to your safety needs whilst at an event or on track.

Access to your patient identifiable information will only ever be on a strict need-to-know basis

Only those individuals who need access to your patient identifiable information should have access to it, and they should only have access to the information items that they need to see. This means we have introduced access controls where we might need to share your information for the purposes we mention above.

Everyone with access to your patient identifiable information should be aware of their responsibilities

We train our staff whether they are medical or not, so we are fully able to handle your patient identifiable information and ensure above all that they are made fully aware of their responsibilities and obligations to respect your patient confidentiality.

We will always comply with the law

We abide by the law when protecting your patient identifiable information. Importantly, we appoint someone specifically at Motorsport UK to handle your patient information and they are responsible for ensuring that we comply with our legal requirements.

Our duty to share information can be as important as the duty to protect your patient confidentiality

Our designated team will only share your information with medical professionals for your safety and always ever in your best interests. We have policies to support our staff in doing so without breaching our integrity.

How We Share Personal Data

Relevant Motorsport UK colleagues, suppliers and subcontractors will have access to your personal data for the purpose(s) it was collected for. When suppliers and subcontractors have access to your personal data, Motorsport UK will still be responsible for decisions about how your personal data is used.

In some cases, where there is a lawful reason for us to do so we may share personal data with third parties such as the Department for Digital Culture Media Sport, external auditors, the Information Commissioner’s Office, the Parliamentary and Health Service Ombudsman or other trusted partners, including NGBs and funded organisations. Where possible and practical to do so, we will tell you if your personal data will be shared, and the third parties the data be shared with, at the time we collect your personal data.

If we are required by law to disclose personal data we will do so, in keeping with our obligations.

We do not routinely transfer personal data outside to any third countries outside the European Economic Area (or ‘EEA’). However, if you have asked us to send you one of our newsletters, we use a third party to administer the mailouts. This third party is currently based in the USA.

Motorsport UK never sells personal data to third parties for any purpose, and we do not collect or compile personal data for dissemination to third parties for marketing purposes.

How We Look after your Personal Data

We have a number of ICT and Information Governance procedures in place which set out the technical and organisational measures we take when collecting and using personal data. If you would like to find out more about these policies and procedures, please contact our Data Protection Officer.

Personal data is held securely within Sport England’s IT environment, or in our trusted third-party hosting providers’ secure systems. Where personal data is held on third party hosting providers’ secure systems it is stored according to our instructions and in accordance with the contracts we have in place.

How long we keep your personal data

All the personal data that we collect, and hold is kept in accordance with our File Retention Schedule. This Schedule is guided by the legislative and regulatory frameworks we are subject to and helps us to ensure that we do not keep personal data for longer than is necessary for the purpose(s) it was collected for.

The GDPR gives individuals a number of rights in relation to any personal data an organisation holds about them and it is Sport England’s policy to make it as easy as possible for people to exercise these rights.

Subject access

Under GDPR all individuals are entitled to be told what personal data an organisation holds about them, and to receive copies of that information, free of charge, within one month.

You can make a subject access request to Motorsport UK by contacting our Information Governance Manager at privacy@motorsportuk.org

Rectification and erasure

If you believe that we are holding inaccurate information about you, you are entitled to ask us to rectify that data. In addition, if you believe that Motorsport UK no longer has a lawful basis to use your personal data, you can ask us to delete it.

The right to rectification and erasure is not absolute, but we will consider any requests carefully and comply with such requests where it is appropriate for us to do so. You can ask to have your personal data rectified or erased by contacting the Information Governance Manager.

Withdrawing consent

If our lawful basis for collecting and using your personal data was consent, then you are entitled to withdraw that consent at any time. You do not need to give a reason for withdrawing your consent and we are required to comply promptly. You can inform us that you wish to withdraw consent by contacting the information Governance Manager.

Complaints

If you are in any way dissatisfied with the way we have handled your personal data, Motorsport UK provides a Complaints Procedure. In addition, regardless of whether you make a complaint under our Procedure you are entitled to lodge a complaint about our data handling practices with the Information Commissioner by writing to:

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

https://ico.org.uk/

Updating our Privacy Policy

We keep our approach to privacy under close review, and this means we may update our Privacy Statement from time to time. Updates to the Privacy Statement are published on our website.